Handle small business accounting, ordering, and flyers with AI
A small business owner uses Claude and ChatGPT for accounting, ordering, and sales flyers, cutting workload by an estimated 30-40% while still reviewing for mistakes.
- What they did
- The owner says they run most of a small grocery-style store’s back-office work and now use both Claude and ChatGPT subscriptions across accounting, ordering, sales flyers, and even weekly employee schedules. The models handle drafts and updates while the owner does other tasks, but they still review the output closely because the AI makes mistakes and isn’t trusted to run the books unattended.
- How it went
- They estimate the tools cut their workload by about 30–40%, shrinking a day with 6–8 hours of real work to roughly 4–5 hours. They say it is a big net positive and has freed up more marketing, but it still needs direct oversight.
- Worth knowing
- Their stated cost was $20 for Claude plus $20 for ChatGPT per month, and they said that was fine for now versus buying local-model hardware.
Try it yourself with Claude
I run a [type of] small business. I'll paste in [sales numbers, supplier price lists, or invoices] and need you to reconcile them, flag anything that looks off, and suggest a reorder list based on [stock levels or usual quantities]. Then write a one-page sales flyer for [promotion] in the tone of [brand voice]. Show your math and list anything you're unsure of so I can check it before I use any of it.
Want help getting this working? Join the Vibe Coding Academy ↗ Run by Alex Finn, who also runs this site.
Source: Reddit · Undated
Related use cases
Build a C compiler with a team of parallel agents
Anthropic's engineering write-up on tasking Opus 4.6 agent teams with building a C compiler.
Check taxes against receipts and bank statements
A user had Claude compare tax figures with receipts and bank statements, flagging discrepancies, then reviewed the draft themselves.
Auto-write and post real-estate listings
A commenter uses ChatGPT with n8n to read records, write listings, pull photos, make a video and auto-post to social media once a listing goes live.
Run a solo company with eight agent departments
A founder set up CEO, CFO, COO, lawyer, accountant, marketing, CTO, and improver agents that share memory and consult each other.
Delegate to-do items to AI agents
An agentic to-do list lets agents pick up assigned tasks, mark them in progress, complete them and return them to a review inbox for approval.
Custom agent
Automate customer onboarding with a Make scenario
Agency replaced a planned AI agent with a Make.com scenario and Slack channel for client customer onboarding, and the client paid.
Get 5 like this every morning
The best things people got an AI agent to do, each with the prompt to try it.