Re-engage unanswered applicants and schedule screening calls overnight
A recruiting agent scanned an ATS for past applicants who never got a response and scheduled 9 screening calls using mutual calendar availability. ·
Done with a custom-built or unnamed agent
- What they did
- The post says an overnight recruiting agent worked from the ATS and calendars while the team was offline. It scanned past applicants for similar roles who never got a response, re-engaged those still in market, then proposed and confirmed screening calls using mutual calendar availability so recruiters arrived to booked invites; the recruiter’s role was to review and decide on candidates the agent had already surfaced.
- How it went
- In the example, it scheduled 9 screening calls overnight and contributed to a Monday pipeline with 40 screened candidates across 4 roles, including 12 flagged as strong matches. The post gives no breakdown of failures for the re-engagement step itself.
- Worth knowing
- The source frames this as a workflow teams reported after running agentic recruiting processes for 90 days or more, not an instant first-night result.
Try it yourself with Zapier Agents
Connect to my applicant tracking system, [ATS name], and find candidates who applied for [role or any role] in the last [number] months and never received a response. For each one, draft a short, friendly re-engagement email and propose screening call times from my calendar, [calendar name], and the candidate's reply. Show me the list of candidates and the draft emails first, and do not send any message or create calendar invites until I approve.
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Source: Reddit · Jun 12, 2026
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